Communication is essential when putting together major events. Communication is key when putting together a major event. Communication can be difficult, especially with clients. It is important to understand the differences between event management planning and event management.
Although they share some similarities, the two jobs serve distinct functions. Clients looking for event planners who can handle all aspects of event management might not be able to understand why an event planner isn’t able to meet their requirements.
What’s my job title again?
Even professionals can get lost sometimes. The event industry has many job titles and descriptions. You will not only work with event planners and event managers but also convention planners, event coordinators, and meeting planners. Check out event company Manchester.
It is a growing industry. As the demand arises, new jobs are created. For event planners, this is a positive development. It can cause communication problems if job titles aren’t clear.
It is understandable. Event planning and event management have overlapping skill sets. Event planners can also be event managers, which further complicates the problem of communication.
It’s important to clearly define the differences between event planning, and event management in order to assist clients in determining which type of professional they need.
Event Planning – Making the Big Picture
Planning an event is all about planning. Without a plan, no big event can happen. No matter if the event is a charity gala or corporate event, a wedding or convention, it is important to have detailed plans in place long before it takes off. These plans include determining the best dates and venues, choosing a theme and budgeting.
Event planners work with clients right from the start. The planner starts with the initial concept of the event. They then work out the details necessary for the event to take place.
Planning an event involves working closely with the client to determine the client’s vision. The event planner works with the client to realize their vision. It is important to achieve the client’s goals while making sure that all pieces are in order so that the event runs smoothly.
The event planner is the person who sees the big picture. The event planner’s job is to plan the event from start to finish keeping the client in mind. These tasks might include:
Ideas for the event theme
- Deciding on a color scheme for invitations and designing them
- Collaborating with the client to develop a budget
- Finding the perfect venue
- Entertainment planning for the event
- Selecting a caterer to serve your meal and choosing a menu
- Hotel and vendor contracts
Event planning is about ensuring that all requirements are met in order for an event to take place. Event planning doesn’t end when the event begins. Event planners often work after the event to finish any loose ends. However, the bulk of their work happens prior to the event.
Event Management – Handling all the fine details
Event management, on the other hand, is responsible for the details of the event. Events are complex. Event management is responsible for keeping all moving parts in motion and moving in the right direction. Event management is responsible for getting the parts back on track if they become lost or slow down.
Event management is involved in ensuring that the event runs smoothly. The event planner’s overview is used to help the event manager plan the details.
Some areas of event management overlap with planning. Event management may involve reserving event venues and working with vendors in order to make sure everything is ready for the event. Event management ensures that the venue is available for the event. They also make sure that parking arrangements are in place and that vendors know where to set up.
A manager may do these things before an event, in addition to other duties:
- Prepare contingency plans to deal with various problems
- Make sure that the event is compliant by becoming familiar with safety and health standards
- Make sure all employees are aware of their job and have the resources to perform them.
The event manager is responsible for overseeing all aspects of an event. The event management team must coordinate with the venue, staff, vendors, and clients to ensure that everything runs smoothly.
If something goes wrong, event management can also include crisis management. Event management must be able to handle any problem, whether the entertainers are late or the conference room is flooded. They must come up with a plan to solve the problem without causing any adverse effects on the event.
Even when everything is going well, the event manager must ensure that they follow the schedule to ensure attendees have a pleasant experience. To ensure that each event segment starts and ends on time, it is necessary to monitor each section.
Event Management and Event Planning are two parts that make up an effective whole
Clients often get confused by the difference between event management planning and event management. Both jobs can be done well and appear to flow seamlessly. It can be hard to distinguish the differences. It is possible for industry professionals to offer planning and event management services under one umbrella. This further blurs the distinction.
However, it is crucial that clients understand which duties fall under the control of the event planner, and which fall under the purview of the event management.
The job of an event planner can be described as the “idea person.” They plan the event, select the venue, hire the caterer and put together the structure.
Event managers are “the detail person”. They work with all parties involved, including the event planner and venue manager. This ensures that everyone is aware of their role and knows what they need. The event manager ensures that the event runs smoothly and handles any problems that may arise.
These two functions should be performed by the same person. This must also be communicated to the client. Clients will feel more comfortable knowing who they can talk to if there are any questions or concerns at different stages of planning and execution.
Communication about the roles involved in event planning and event managing is key to ensuring that the client understands what to expect from the event. Communicating clearly will ensure your client is informed and satisfied about your role in organizing their event.